Fresh Ideas, Growing Together

Election Process

Board Director and District Committee Representative (DCR) elections alternate across Districts each year.

In November / December 2017, nominations for Board Directors will take place in Districts 6,7,8 & 9. In February / March 2018, there will be elections for Board Directors (if applicable). In addition, nominations and elections for DCRs in Districts 6,7,8 & 9 will be taking place in February / March 2018. Successful candidates will begin their term at the CFO AGM in March 2018.

CLICK HERE to access IMPORTANT INFORMATION for farmer-members regarding voting rights pursuant to By-Law 26

Votes per farmer-member:

  •  No farmer shall have more than one vote.

Votes per premise: 

a.       Individual ownership
 
A farmer who is allotted quota must also own the premises on which that quota is produced. A farmer who is the sole owner is entitled to one vote.
 
b.       Joint ownership
 
Quota allotted to any two or more farmers in respect of a registered premise owned jointly are entitled to one vote. The first farmer who registers the vote in respect of that premises shall be deemed the voting farmer. 
 
c.       Firm or partnership
 
Quota allotted to a firm or partnership or trade/farm name are entitled to one vote. The owners may designate a person in writing in respect of that premise to be the voting designate. The Alternate Representative Designation form must be submitted at least three days in advance of the election to tessa.christie@ontariochicken.ca. If no person is designated, the first member of the firm or partnership who registers the vote shall be deemed the voting farmer.
 
It is the responsibility of the firm or partnership to ensure current ownership records are on file with CFO. Failure to do so could result in no vote.
 
d.       Corporations
 
Quota allotted to a corporation may designate a person in writing in respect of that corporation to be the voting designate. The person designated must reside in the district. The Alternate Representative Designation form must be submitted at least three days in advance of the election to tessa.christie@ontariochicken.ca. If no person is designated, the first common shareholder who registers the vote shall be deemed the voting farmer.
 
It is the responsibility of the corporation to ensure current ownership records are on file such as shareholder registers with CFO. Failure to do so could result in no vote.
 

Alternate Designations

CFO does not permit voting by proxy.
 
If a farmer is unable to attend an election, the farmer may designate an individual in writing who is not a farmer or a representative of a farmer AND who is a family member of the farmer. No such alternate may have more than one vote nor represent more than one farmer.

Who is eligible to stand for election as a Board Director or DCR?
  • Must reside in the District
  • Must be a CFO Farmer-Member*
  • Upon nomination, the nominee agrees to sign a Code of Conduct and Confidentiality Agreement
*A CFO Farmer-Member is a person to whom a quota is fixed and allotted for the production of chickens.
How long is a CFO governance term for Board Director and DCR?
The term for the position is two years and commences on the day of CFO's Annual General Meeting.
Who is eligible to vote in a CFO governance election?
  • Must reside in the District
  • Must be a CFO Farmer-Member
Did You Know?
  • One vote per farmer-member - NO EXCEPTIONS
  • If you lease or rent a chicken farm, only the current occupant is eligible
  • If there are two or more joint owners, the 1st person to present themselves at the meeting and register will have the voting right

How often are CFO governance elections held?
Alternating every year creates a 2-year term for all positions, providing continuity and experience. Elections alternate each year, Districts 1 through 5 hold nominations and elections in one year and Districts 6 through 9 in the following year.
How are the Board Director nomination and election meetings conducted?

Typically, nomination meetings are held between November - December. The meetings are chaired by an Independent Chair. In order to run in the election, a farmer-member must be nominated by one of his/her peers. Once nominated the farmer-member nominee will have an opportunity to campaign for their candidacy within their respective District. A formal election meeting will be held no less than 45 days after the nomination meeting. A secret ballot vote (which is overseen by an Independent Chair) will take place at this meeting which will determine the successful candidate.

Should there only be one farmer-member running for a Board Director position, that person will be acclaimed at the nomination meeting, and will assume the position on the day of CFO's Annual General Meeting.


What's involved in the campaign process?
CFO encourages all nominees to campaign for their position as it allows for each nominee to effectively build relationships and provides active participation in the District. To enable the nominees’ campaign, CFO commits to notify all the respective farmer-members in that District of the names of all the candidates nominated for the position and will provided each nominated candidate the mailing list of farmers in that District.
How are the DCR nomination and election meetings conducted?

Typically, the DCR nomination and election meeting is conducted between January - February. Both the nomination process and the election process takes place within the same meeting.

In order to run in the election, a farmer-member must be nominated by one of his/her peers. Once nominated the farmer-member nominee will have an opportunity to deliver a two minute speech during the meeting. Following all nominees' speeches, a secret ballot vote (which is overseen by an Independent Chair) will take place which will determine the successful candidates.


What are the conditions of accepting a nomination?
At the time of acceptance of the nomination, the nominated farmer-member shall undertake in writing that if elected, he or she will immediately sign and execute a CFO Code of Business Conduct, a CFO Confidentiality Agreement and such other documents and commitments as are then required by CFO General By-law No. 23 or any successor by-law thereto.

How many Board Director and DCR positions are available in each of the nine Districts?

There is one Board Director per District. 

The number of DCRs per District fluctuates based on number of farmer-members who reside in the District.

The following number of positions are available in the upcoming governance election:

District 6: TBA - DCR positions 
 
District 7: TBA - DCR positions
 
District 8: TBA - DCR positions
 
District 9: TBA - DCR positions



 


What happens if a farmer-member wishes to run for a Board Director or DCR position but is unable to attend the nomination meeting?

The farmer-member may submit a Willingness to Stand Form to CFO three business days in advance of the nomination meeting and must abide by the terms of eligibility.


What happens if a farmer-member wishes to vote in an election but is unable to attend the election meeting?

The farmer-member may submit an Alternate Representative Designation Form to CFO three business days in advance of the election meeting and must abide by the terms of eligibility.

How is a family member defined? For the purpose of the  Alternating  Representative Designation , a family member means a mother, father, spouse, son, son-in-law, daughter, daughter-in-law, brother, brother-in-law, sister or sister-in-law



For more information on the election process, please contact:

Tessa Christie, Specialist, Regulatory-Legal Affairs & Assistant Board Secretary

e: tessa.christie@ontariochicken.ca 
p: 289.288.4274