Fresh Ideas, Growing Together

9.3 Audit Process

Prior to undergoing an on-farm audit, you should complete the pre-audit checklists for both programs to assess how prepared you are for a real audit. You should make sure you can answer each question.

Audit checklists available in the ACP Manual and in the OFFSAP Manual. 

During an on-farm audit, auditors will follow strict biosecurity guidelines to prevent contamination. Auditors must take preventive measures to ensure that they do not present a biosecurity risk to your farm by parking in a designated area, preventing cross- contamination, wearing clean coveralls and boots, disposing of the clothing and footwear in an acceptable location, and by following any additional biosecurity measures you ask for.

Normally, you will be informed when an audit will be occurring, and the date will be determined based on the auditors’ and your availability; however, the CFO reserves the right to operate based on their rules and regulations, which means your farm could be selected for a random audit.

Once the audit starts, the auditor will confirm the scope of the audit and provide a brief description of how it will proceed. For on-farm audits, the auditor will review the farm records, discuss the implementation with you and tour the farm to assess compliance with the program.

Before finishing the audit, the auditor will complete a report. This report will list any corrective actions with completion dates that are agreed on by you and the auditor. You will get a copy of the report.

If you need to work on corrective actions, the auditor will set up a time with you for a follow-up audit. When the follow-up audit is completed, a report will be issued and you will be asked to sign a declaration indicating you will keep implementing the programs.

The auditor then provides his/her recommendations and reports to the certification agent.